The ordinary Annual General Shareholders’ Meeting will be held on Thursday , March 30, 2023, starting at 9 a.m., at the Centro Internacional Corferias (Corferias), located at Carrera 37 No. 24 - 67 in Bogota. It will also be transmitted live via streaming on Ecopetrol's website at www.ecopetrol.com.co/asamblea2023.
Shareholders who cannot attend the Meeting personally may be represented by power-of-attorney duly granted in writing to a trusted legal representative, who must meet the requirements established in Article 184 of the Commercial Code. The power of Attorney templates in both Spanish and English can be downloaded from the website at power of attorneys model.
In case of representing other shares, please have the respective power of attorney and the corresponding supporting documents ready.
Except in cases of legal representation via proxy, Ecopetrol administrators and employees may not represent shares other than their own while they are employed by the company, nor substitute the powers conferred thereon. Additionally, they may not vote on the company’s financial statements.
The voting process will be carried out electronically. Shareholders are requested to attend the Meeting with their smart mobile devices with one of the following operating systems: iOS 12.5.5 or higher/Android 7.0 or higher. In case shareholders do not have a device with the aforementioned features, the company has provided another mechanism for shareholders to exercise their right to vote.
To avoid overcrowding and guarantee the adequate participation of all shareholders, the doors of Corferias and registration points will open as of 7 a.m.
To expedite the registration process and ensure appropriate participation at the Meeting, in the case of individuals representing as proxy multiple shareholders, it is suggested a proxy representative is only responsible for at most 50 proxy forms.
Only one helper per shareholder requiring additional assistance will be allowed entry.
Publicity material or any other type of material that might hamper the normal course of the meeting will not be allowed in the facility and their distribution is strictly prohibited.
We ask that any individual having symptoms of Covid-19 not attend the Meeting, and rather follow via streaming. Attendees are encouraged to have their complete vaccination series and boosters and continue practicing social distancing and frequent handwashing. The correct use of facemasks is recommended.
For additional information please contact our Shareholder Services Office; Bogota (601) 307 7057; rest of the country: (+57) 01 8000 113434, or through our email: firstname.lastname@example.org