Overview of the General Shareholders' Meeting

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The ordinary Annual General Shareholders’ Meeting will be held on Wednesday, March 30, 2022, starting at 9 a.m., at the International Business and Exhibition Center (Corferias), located at Carrera 37 No. 24 - 67 in Bogota. The Meeting will be held adhering to strict biosafety protocols within the framework of the health emergency attributable to COVID-19 (Resolution 1913 of 2021 - Ministry of Health and Social Protection). It will also be transmitted live via streaming on Ecopetrol's website at www.ecopetrol.com.co/asamblea2022.

Shareholders who cannot attend the Meeting in person may be represented employing a proxy form (a.k.a. power-of-attorney) duly granted in writing to a trusted proxy, who must meet the requirements established in Article 184 of the Commercial Code. Proxy form templates can be downloaded from the Proxy Form link.

In case of representing other shares, please have the respective power of attorney and the corresponding supporting documents ready.

Except in cases of legal representation, Ecopetrol administrators and employees may not represent shares other than their own while they are employed by the company, nor substitute the powers conferred thereon. Additionally, they may not vote on the company’s financial statements.

The voting process will be carried out electronically. Shareholders are requested to attend the Meeting with their smart mobile devices with one of the following operating systems: iOS 12.5.5 or higher/Android 7.0 or higher. In case shareholders do not have a device with the aforementioned features, the Company has provided another mechanism for shareholders to exercise their right to vote.

Attendees are reminded that they are required to present their COVID-19 vaccination card or digital certificate of vaccination available at the link: mivacuna.sispro.gov.co, which shows the complete vaccination scheme, as a requirement for admission to the Meeting. Exceptions to this measure are made for minors under 12 years of age (National Decree 1615 of November 30, 2021).

People exhibiting any respiratory symptoms (nasal discharge, fever, headache, general malaise, among others) associated with COVID-19 conditions, should refrain from attending the meeting. It is recommended that people who suffer from comorbidities or are undergoing medical treatment that weakens their immune system should refrain from attending this meeting.

Masks should be worn properly at all times, a physical distance of at least 1 meter should be maintained, and frequent hand washing is required.

Due to capacity and biosecurity restrictions, only one companion will be allowed for those shareholders requiring special assistance.

The admission and distribution of advertising material or any other material that may affect the normal course of the Meeting is prohibited.

To avoid overcrowding, guarantee the adequate participation of all shareholders, and ensure their entry to the venue, the doors of Corferias and registration points will open as of 7 a.m. Due to capacity restrictions, we suggest registering for the Assembly before its 9 a.m. start time or taking advantage of the online pre-registration to expedite your check-in time.

For additional information please contact our Shareholder Services Office; Bogota (601) 307 7057; rest of the country: (+57) 01 8000 113434, or through our email: accionistas@ecopetrol.com.co

Right of inspection 

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Shareholders may exercise the right to inspect the company’s books and other documents referred to in Articles 446 and 447 of the Commercial Code as of March 8, 2022.

To exercise the right of inspection at the Company’s headquarters, shareholders must request an in-person appointment to the email derechodeinspeccion2022@ecopetrol.com.co including therein the information accrediting them as a shareholder or their legal proxy. To facilitate the exercise of said right of inspection, we suggest including in this email the information they wish to inspect in order to have the corresponding area specialists present.

For the convenience of our shareholders, some of the information can also be found online under the "Documents to be presented to the General Shareholders Meeting" link.

 

Pre-registration
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Pre-registration for the General Shareholders' Meeting ended on ended on Friday, March 25 at 1:00 p.m.

 

Power of attorney models

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Power of attorney for an individual

Power of attorney for a legal entity

Power of attorney for minors represented by both parents, when only one of them attends the meeting

Power of attorney for minors represented by both parents who are unable to attend the Meeting, and a third party attends the Meeting

Power of attorney for minors represented by the person who has parental authority

Special power of attorney for those who must be represented by a guardian, conservator or court-appointed assistant

Voting intent at the General Meeting

Instructions for the review of the powers of attorney for the Ordiunary or Extraordinary General Shareholders' Meeting of Ecopetrol S.A.

Documents to be presented to the General Shareholders' Meeting 

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Proposed Statutory Reform

Main Points of the Statutory Reform

2021 Annual Corporate Governance Report

2021 Integrated Sustainable Management Report

- Special Group Report

Report on Article 446 of the Code of Commerce

Measures adopted by Ecopetrol for the adequate representation of shareholders

Ecopetrol´s 2021 Earnings Distribution Proposal

Explanatory document Legal Asistance Benefit

Minutes of previous meetings

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