2018 Annual General Shareholders' Meeting of Ecopetrol
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General meeting

2018 Annual General Shareholders' Meeting of Ecopetrol

Última actualización 19 feb. 2018

The Chief Executive Officer of Ecopetrol S.A. hereby calls on Shareholders to attend the Annual General Shareholders’ Meeting to be held on Friday, March 23, 2018, starting at 9 a.m., at the International Center of Business and Exhibitions (Centro Internacional de Negocios y Exposiciones, Corferias), Bogotá, Colombia.

The agenda for the meeting will be:
  1. Safety guidelines
  2. Quorum Verification
  3. Opening by the Chief Executive Officer
  4. Approval of the Agenda
  5. Appointment of the President presiding Shareholders Meeting  
  6. Appointment of the Commission responsible of scrutinizing elections and polling
  7. Appointment of the Commission responsible of reviewing and approving the minutes of the meeting
  8. Presentation of the report concerning the Board of Directors’ activities, the Board’s evaluation of the Chief Executive Officer’s performance, as well as the company’s compliance with the Corporate Governance Code
  9. Presentation of 2017 performance report by the Board of Directors and by the Chief Executive Officer
  1. Review and consideration of financial statements and consolidated financial statements as of December 31, 2017
  2. Review of the External Auditor’s Report
  3. Approval of reports presented by management and the External Auditor and approval of Financial Statements
  4. Approval of proposal for dividend distribution
  5. Election of the External Auditor and assignment of his remuneration
  6. Election of the Board of Directors
  7. Approval of amendments to the Bylaws
  8. Propositions and miscellaneous

As from March 1, 2018, the shareholders may exercise the right to inspect the books and documents referred to in Articles 446 and 447 of the Colombian Code of Commerce. This information may be consulted at the Company’s main offices (Cra. 7 No. 37-69 Bogota, Office of Citizens Participation), in a time schedule from 7:30 a.m. to 4:00 p.m. The Sustainable Integrated Management Report may be consulted on Ecopetrol´s web site.

The résumés of the candidates for the Board of Directors and for the External Auditor are available to the shareholders on Ecopetrol´s Web site.

Shareholders that can not attend the Shareholders´ Meeting may be represented through a proxy, granted in writing that shall meet the requirements established in Article 184 of the Colombian Code of Commerce. Shareholders may download from the web site the proxy models that may be used.

Except for cases of legal representation, officers and employees of Ecopetrol S.A. shall not be entitled to represent shares, other than their own, while in exercise of their posts, nor shall they be allowed to substitute the powers of attorney conferred upon them.

In all cases, shareholders´ representation shall be subject to Colombian Corporate Law and Securities Regulations concerning illegal, unauthorized and unsafe practices by the issuers of securities.

FELIPE BAYÓN PARDO
Chief Executive Officer

The meeting will be broadcasted live on Ecopetrol's Website.